Request for Quotations for IT Accessories

Request for Quotations for IT Accessories

Description

Issue Date: 19th October 2023
Deadline for submission: 27th October 2023 @ 16h00
Contract Award: 10th November 2023
Delivery Period: Before 1st December 2023
Description: Request for Quotations for IT Accessories
Funded by: CDC under the SCHISS Project
Type of Award: Purchase Order
Point of Contact:  procurement@ihmafrica.org

Introduction

IHM will be rolling out the national EHR to 400 health facilities in Lusaka, Southern and Copperbelt province. The Institute for Health Measurement (IHM) is therefore looking for vendors to supply items stated in the attached RFQ. In this regard, we are inviting submission of quotations from vendors who can meet the requirements stated in the attached RFQ. The scope of work includes the supply and delivery of IT equipment as specified in technical specifications and requirements for each LOT. Vendors may bid for one or multiple LOT; s based on their capabilities and expertise.

Please take note of all the details and information relevant to the preparation of your submission in the attached RFQs.
If you would be interested, please submit your quotation and other requested documents before or on 27th October ,2023 at 16:00 Hours to the contact email indicated below.


procurement@ihmafrica.org
Late Bids will not be accepted.

Technical Specifications and requirements

This section provides detailed technical specifications and requirements for each LOT of IT equipment. Please refer to the individual LOT descriptions for specific details.

  1. LOT 1: IT Accessories
  2. LOT 2: UPS
  3. LOT 3: 4G LTE Router
  4. LOT 4: Printer
  5. LOT 5: Switches
  6. LOT 6: Network Cable and Data Outlet
  7. LOT 7:9U Cabinets and Accessories
  8. LOT 8: Ubiquiti Access Point
  9. LOT 9: Core cables
  10. LOT 10: IT Consumables

 

  1. LOT 1: IT ACCESSORIES

S/N

Description

UOM

Quantity

1

Trunking PVC 16*25mm set of 25

Set

200

2

Trunking PVC 25*38mm set of 10

Set

400

3

Trunking PVC 50*75mm set of 4

Set

430

4

 PVC Conduit pipes 25mm

Each

600

5

Conduit Bends (25mm) set of 100

Set

60

6

Conduit couplings (25mm) set of 100

Set

225

7

Conduit Clips(saddles) Set of 100

Set

337

8

PVC Looping boxes – Set of 100

Set

40

 

  1. LOT 2: UPS

S/N

Description

UOM

Quantity

1

UPS 700VA Smart UPS with AVR, 220-240v APC/EATON 1500VA Smart UPS

Each

1,061

 

  1. LOT 3: 4G LTE ROUTER

S/N

Description

UOM

Quantity

1

4G LTE Router (Indoor) Wireless 4/5G gateway Router, with Wi-Fi plus 1 or more ethernet ports.

Each

200

2

 4G LTE Routers (Outdoor) Wireless 4/5G gateway Router, with Wi-Fi plus 1 or more ethernet ports.

Each

200

 

  1. LOT 4: PRINTER

S/N

Description

UOM

Quantity

1

 Printer with Wi-Fi Support. HP LaserJet Pro 4001dw Wireless Printer

Each

419

2

 Barcode printer Laboratory Barcode Printers (Zebra, Intermec, or Sato)

Each

419

 

 

 

 

  1. LOT 5: SWITCHES

S/N

Description

UOM

Quantity

1

24 Port Switch (Managed with POE) Managed POE Switch

Each

400

2

24 Port Switch (workgroup Switch with POE) Unmanaged POE Switch

Each

1,046

 

  1. LOT 6: NETWORK CABLE AND DATA OUTLET

S/N

Description

UOM

Quantity

1

757 boxes of 305m Cat 6E UTP cable (500meters) CE or UL approved quality, 217 packs of RJ45 Connectors with Rubber boots (100 per box)

Roll

757

2

RJ45 Single Data Outlets complete with back PVC Wall mount back box Category 6e rated

Set

1,914

3

Patch Cord 0.5m CE or UL approved quality

Each

6,179

 

  1. LOT 7: 9U CABINETS AND ACCESSORIES

S/N

Description

UOM

Quantity

1

9u Network Cabinet Wall Mountable Swivel type

Each

1,046

2

Patch panel 24 port Category 6e Rack Mountable

Each

1,046

3

Brush Panel Cable Management Panel

Each

1,046

 

  1. LOT9: UBIQUITI ACCESS POINT

S/N

Description

UOM

Quantity

1

Indoor Wireless Access Point (Ubiquiti AC Lite, or comparable equivalent)

Each

2,039

2

Outdoor Wireless Access Point (Ubiquiti Nano Stations, or comparable equivalent

Each

682

 

  1. LOT 9: CORE CABLES

S/N

Description

UOM

Quantity

1

3-core 2.5mm power Copper cable (100 meters)

Each

723

 

  1. LOT 10: IT CONSUMABLES

S/N

Description

UOM

Quantity

1

Fisher Plugs 6mm (100 in a box)

Box

1889

2

Fisher Plugs 8mm (100 in a box)

Box

848

3

Steel Nails(2kgs) (100 in a box)

Box

15

4

Hack saw (LS)

Each

20

5

Saw blades (LS)

Each

230

6

Raw Bols (M8)

Each

1,147

7

Silicon Sealant

Each

745

8

Drill bits 6″   Standard Length SDS(Shank) – Concrete

Each

239

9

Drill bits 6″   Standard Length HSS – Concrete

Each

239

Instructions to Bidders

  • The following documentation must be provided to be considered for this opportunity:

    All documentation and Quotations should be submitted to this email address procurement@ihmafrica.org, no hard copies will be accepted.

    • Quote on official company letterhead. Quote must also provide the following additional details:

    Preliminary Criteria.

    • Clearly indicate the unit costs as well as the total costs for the above item
    • Eligibility: Interested bidders must meet the eligibility criteria stated in the RFQ:
    • Price -breakdown for each LOT
    • References e.g., Purchase order, Contract, or written reference
    • Each LOT should have its own quotation.
    • Only One email should be submitted clearly indicating the LOTs quoted for
    • Clear Brand name of items quoted for.
    • Warranty where applicable
    • After-sales services where applicable.
    • LOT number clearly stated on each quotation.
    • Application is submitted by stated deadline to the email address provided in this RFQ.
    • Quotation corresponds to specifications above.
    • Quotation submitted in Zambian Kwacha
    • Provision of Company Registration and Tax clearance certificate
    • Quote Validity
    • Delivery Period
    • Quotation should also conform to the Evaluation and Selection Criteria under section 4 below.

Evaluation and Selection Criteria

  • Evaluation Method and Criteria

          Bids shall be evaluated to determine the most technically acceptable offer, as follows:

    1. a) Preliminary assessment of the bids.

          During this evaluation, the following shall be considered:

    • The bidder is eligible in accordance with the instructions provided under Sections 3 and 4.
    • Mandatory documents are provided. All the key portions of the bid are signed and dated by the authorized company representative.
    1. b) The bidder will be evaluated against the preliminary criteria and technical specifications in Schedule section 2 and 3.
    • Technical expertise and experience of the bidder (30 points)
    • Conformance to Specification (30 Points)
    • Delivery lead time and warranty (20 points)
    • Price Competitiveness (20 Points)

    Bidders are required to score at least 60 points to proceed to the next stage.

    1. c) financial evaluation stage.

    The evaluation will be based on the following criteria:

    • Price Competitiveness
    • Any additional criteria deemed relevant by the organization.

    All applications received will undergo a three-tier evaluation process. All applications which pass the above compliance check will then be reviewed purely on cost and delivery period.

Terms and Conditions

  1. The following terms and conditions apply to this RFQ and any resulting award:
  2. Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis, including delivery. Any award resulting from this RFQ will be a firm fixed price, in the form of a purchase order.
  3. Pricing must be presented in Zambian Kwacha (ZMW).
  4. Pricing must remain valid for not less than thirty (30) calendar days after the application submission deadline.
  5. Issuance of this RFQ does not in any way obligate IHM, the SCHISS project, or CDC to make an award or pay for costs incurred by potential applicants in the preparation and submission of an application.
  6. This solicitation is subject to IHM standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request.
  7. IHM standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the application in response to this RFQ and identified in the resulting award; payment will not pay to a third party.
  8. United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any agreement resulting from this RFQ must ensure compliance with these laws.
  9. The title to any goods supplied under any award resulting from this RFQ shall pass to IHM following delivery and acceptance of the goods by IHM. The risk of loss, injury, or destruction of the goods shall be borne by the vendor until title passes to IHM.
  10. The applicant understands that CDC is not a party to this solicitation and the applicant agrees that any protest hereunder must be presented—in writing with full explanations—to the IHM for consideration, as CDC will not consider protests regarding procurements carried out by implementing partners. IHM, at its sole discretion, will make a final decision on the protest for this procurement.
  11. By submitting and quotation in response to this RFQ, the vendor certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award financed by the U.S. Government. IHM will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.
  12.  

ETHICAL AND BUSINESS CONDUCTS REQUIREMENTS

IHM Southern Africa is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and merit. IHM expects suppliers to comply with our standards terms and conditions. IHM does not tolerate fraud, collusion among applicants, or falsified proposals or bids. Any firm or individual violating     these standards will be disqualified from this procurement and barred from future procurement opportunities. In addition, IHM will inform CDC of any supplier offers of money, commissions, or gifts to obtain business.

 

Employees and agents of IHM are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, or object of value from current or potential vendors or suppliers in exchange for or as a reward for business. Applicants responding to this RFQ must disclose and include the following information as part of the proposal submission:

  • Close, familial, or financial relationships with IHM or activity staff. For example, if an applicant’s cousin is employed by the activity, the applicant must state
  • Disclose any family or financial relationship with other applicants submitting proposals. For example, if the applicate father  owns a company that is submitting another proposal, the applicant must state this.
  • Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other applicant or competitor for the purpose of restricting
  • Certify that all information in the proposal and all supporting documentation are authentic and
  • Certify understanding and agreement to NAME OF SUBCONTRACTOR’ prohibitions against fraud, bribery, and

 

Please contact hr@ihmafrica.org with any questions or concerns regarding the above information or to report any potential violations.

IHM Southern Africa is committed to fostering a diverse and inclusive work environment. We are an equal-opportunity employer and make all employment decisions based on merit, qualifications, and abilities, without regard to race, color, religion, gender, national origin, age, disability, or any other protected status. We celebrate the unique contributions of each individual and believe that diversity and inclusion are essential to our success as an organization.